Property Management Services in the Cincinnati Area
Management Services
Follow-Up After Move-In
- Address any concerns and conditions noted upon move-in
Ongoing Services
- Expense-only bookkeeping
- Collect rent and deposit
- Prepare leases and renewals
- Touch base on lease renewal
- 24-hour emergency on-call service for tenants
- Schedule routine maintenance
- Handle property improvements (as needed)
- Comprehensive management of all contracted services—from contractor selection and coordination to contract preparation and onsite supervision
- Maintain tenant database, including resident and maintenance issues
- Emergency contact for tenants
- Conduct periodic property inspections
Legal Issues (if required)
- Follow-up on non-sufficient funds (NSF) payments
- Prepare demand for rent
- Prepare eviction notice
- Process eviction paperwork with legal assistance
End Of Lease
- Move-out inspection
- Close security deposit account
- Issue security deposit refund statement within 30 days of move-out
- Coordinate apartment turn
- Maintain previous tenant database for reference
Rental Services
Advertising
- Professional listing advice on rental price range
- The Terri Davis Group website listings
- MLS listings, Realtor.com, Zillow.com, and ShowMojo
- The Terri Davis Group real estate sign at property (if allowed)
Application Process
- Scheduling and showings of rental property by our licensed REALTORS®
- Review applications
- Verify current and former employment, confirm income and job security
- Check current and previous landlord references, inquire about any issues or late payments
- Background and credit checks (Rental Research) of prospective tenants
- Completed application given to the owner for approval
Move-In Paperwork
- Standard lease prepared by our attorney and customized by The Terri Davis Group
- Prepare pet agreement, lease guaranty, lead paint disclosure, and other property-specific additions as needed
- Collect security deposit (one month’s rent)
- Prepare paperwork required by the state of Ohio
Move-In Procedure
- Complete inventory checklist (if applicable)
- Collect a copy of tenant’s rental insurance binder (if applicable)
- Give tenant keys to the property
- Collect first month’s rent
- If residents move in the last week of the month, they are required to pay the following month’s rent prior to moving-in with prorated rent for the remainder of the month.
Maintenance Services
The Terri Davis Group’s expert maintenance team is ready to provide owners and tenants with skilled and timely service. Using property management software, our maintenance coordinator can track routine and emergency maintenance for units and properties. Our maintenance department also manages contractor bids, selection, and contracts, and job coordination and site supervision for large projects, renovations, and routine contracted services.
Bookkeeping Services
Our bookkeeping department is committed to offering timely, accurate, and tax-conscious services. Services include processing rent, managing security deposits, and paying property expenses. We retain copies of all documentation that we receive related to the owner’s property. Further, we provide monthly and yearly financial statements for tax purposes. Owners have a portal to run reports at their leisure.
